Manager, Facilities & Operations - Gilead Sciences - Miami, FL

Specific Responsibilities

Reporting

to the Director, Facilities & Operations International and supporting the

Regional General Managers by performing

activities to support the sites within the Gilead LatAm region, ensuring the

Facilities department operates to maximum efficiency.

This

position will be based in Gilead’s Regional LatAm HQ office, Miami and will

require travel to the offices in Argentina, Brazil, Mexico and others as the

region expands.

Manage Facilities operations, risk management, buildings

& properties.

Key member of the International Facilities Team, assisting with

the development and implementation of procedures and processes; promoting a

consistent approach to Facilities management.

Working with the Real-estate and Projects Team to support the

geographical expansion of the region.

Ensures effective communication between business stakeholders,

users, Facilities Operations, Maintenance, Site Services, Security, IT,

Procurement, Finance, EH&S and Legal.

Essential Duties and Job Functions

Manage Regional Facilities

Effectively and efficiently develop, maintain and manage the

Facilities Budgets for the region. Developing key relationships with

the business and Finance functions to ensure accurate forecasting and reporting

of Facilities costs.

Organise and prioritise goals and objectives.

Implement training and create staff development plans.

Undertake written performance reviews for all direct

reports.

Liaise with HR and GM departments regarding headcount plans

in order to ensure the correct office space distribution and growth for all

sites within the Region.

Interact with Suppliers/Consultants and/or vendors on

Facilities and property matters.

Management of environmental health and safety for the

affiliates.

Management of EH&S with respect to projects.

Management of multiple projects of significant complexity

and risk, including the management of third party suppliers.

Manage leasehold improvement projects, churn and office

relocation projects.

Manage the direct relationship with landlords and/or

property Managers, to ensure correct building maintenance, compliance with the

agreements signed in the lease contract.

Compliance with company policy for procurement of facilities

services and goods.

Compliance with local law and regulations, (Building Taxes,

Health and Safety).

Responsible for the reporting of regional facility data as

required, including but not limited to: headcount, space, utilities, accidents,

near miss and waste.

Ensure accurate space plans for sites are up to date and

recorded.

Ensure that a high quality of housekeeping is maintained at

all regional sites.

Knowledge, Experience and Skills

BS degree in Engineering

and minimum 8 years of relevant experience in related field. MA/MBA degree can be substituted for 2

years of related experience.