Administrative Assistant - Hired by Matrix, Inc. - Marcus Hook, PA

Job Description

• The purpose of this job is to provide administrative assistance to the site leader in managing the Company’s Marcus Hook site.
  

Responsibilities

Responsibilities include performing all standard administrative duties, including but not limited to:

• Ensure office supplies and materials are ordered, purchased, and received for the main office building, OC-450, the OC-406 Warehouse office, and the two temporary office buildings adjacent to each.
  


• Manage the kitchen and refreshment areas to ensure supplies remain stocked.
  


• Track and manage contractor janitorial services for the facilities to ensure the cleanliness of the kitchen, bathrooms, and building are maintained.
  


• Coordinate and organize luncheons and meals for the department as needed. These could be meals or refreshments for meetings or staff personnel during major plant activities like shutdowns are large project activities.
  


• Manage the equipment file rooms to ensure record retention and proper filing is executed on a consistent and continual basis.
  


• Manage the electronic server file system to ensure approved documents are properly stored. This includes managing access by the department personnel for the site leader.
  


• Providing assistance for inputting receiving documentation to the SAP computer system for all types of materials shipped to the facility for maintenance and operations.
  


• Providing receptionist duties in the atrium of the building such as greeting visitors and assisting them to department personnel, and escorting visitors into and out of the site when needed.
  


• Support Month End Process; balancing the railcars for Site Logistics Coach and close out the production process via SAP.
  

Qualifications

• Excellent organizational skills, attention to detail, and time management.
  


• Ability to operate independently and to take the initiative in accomplishing job responsibilities.
  


• Good communication skills with ability to interface well with wide variety of people.
  


• Positive attitude, with an open-minded approach to learning.
  


• Due to the nature of the confidential information, must demonstrate complete discretion and maturity.
  


• Professional work ethic with ability to have fun at work.
  


• While a two year Technical or Associates Degree in office studies or equivalent is preferred, a minimum of a high school diploma or GED is required.
  


• The candidate will enjoy a fast-paced, ever-changing work scope that requires independent thinking, problem solving and a high degree of flexibility.
  


• Tact, diplomacy and an ability to recognize and protect confidential information are elements of the job.
  

Please contact Tyler at 201-226-3502 for additional information.

Approx. Duration: 4 months

About Hired By Matrix

Hired by Matrix, Inc. is a full service staffing and recruiting company that enables Fortune 500 and mid-market companies nationwide to achieve their strategic goals. We prepare our clients to succeed in a changing marketplace by creating a custom pipeline of professionals and teams that are superbly matched to our clients’ business functions and cultures.

We recruit for a variety of job types including IT, Finance and Accounting, R & D, Engineering, Administrative and Light Industrial.

Founded 29 years ago by CEO Sharon Olzerowicz, Hired by Matrix distinguishes itself as an exceptionally reliable partner whose industry knowledge and continuous pursuit of excellence allows the company to deliver the caliber of professionals who become our clients’ most important assets.

Our team of expert account managers and recruiters collaborate closely with our clients to understand their needs, corporate requirements and company cultures. We also keep our clients informed of important industry trends. We use this information to build robust, fully customized pipelines of highly-qualified contract professionals.

Our responsiveness, tenacity and know-how apply to all service delivery channels, from corporate procurement executives and hiring managers to Managed Service Providers (MSPs). Hired by Matrix has a track record of delivering consultants that map precisely to the skills, expertise and company culture required. Our investment in recruiters, who specialize in a range of capabilities and niche disciplines, has resulted in successful matches, long contracts and repeat business. This frees our clients to focus their time and efforts on higher value goals, such as creating more efficient processes, optimizing their human resources, or enhancing productivity.

We also bring a human touch to managing and motivating our consultants, from the initial recruitment process and candidate presentation, to monitoring their progress throughout the life of the assignment.

Hired by Matrix, Inc. is a WBENC-certified Women’s Business Enterprise (WBE); and CEO Sharon Olzerowicz serves on the WBENC Board and is a long-standing member of the Forum Governing Group. HbM is also WOSB (Woman Owned Small Business) Certified.

Hired by Matrix, Inc. is an Equal Opportunity Employer.