Admissions Assistant - Prep for Prep - New York, NY

Position Announcement:
Admissions Assistant

About Prep for Prep

Prep for Prep develops leaders from under-represented communities through access to a superior education and life-changing opportunities. Since 1978, Prep has identified New York City’s most able students of color through a highly selective admissions process and, following 14 months of rigorous academic preparation, placed them at leading independent schools in the City and boarding schools throughout the Northeast. Once placed, Prep offers its students a sense of community, peer support, critical post-placement services, and a host of leadership development opportunities through college graduation. The results are compelling: more Prep students have graduated from Harvard than any other institution, and over 90% of Prep’s 2,694 college graduates have earned degrees from the most competitive colleges in the country; nearly 40% have graduated from Ivy League schools. They are emerging leaders in every field from business and law to education and the arts, to science and medicine. Prep shares its best practices with like-minded organizations through an initiative called Smart Connections. Through Smart Connections, Prep has impacted over 250,000 students around the world, including in Argentina, India, and South Africa.

Prep’s $10 million annual operating budget is raised each year from private sources, including from its very generous 60-member Board of Trustees. Prep has 60 full-time employees as well as part-time school year and full-time summer faculty who teach our Preparatory Component classes. Prep is based on the Upper West Side of Manhattan with brownstone offices on West 71st Street and West 91st Street. Prep also makes extensive use of rental space at Trinity School and other schools in the vicinity.

General Responsibility:
The Admissions Assistant is responsible for helping the back office of the Admissions office run smoothly. This includes being involved in all aspects of the application process.

Specific Responsibilities:
Logistics

Initiates all space requests in collaboration with Associate Director of Admissions

Assists in planning Early Admit Reception and Orientations

Supervises Admissions Volunteers (training, tracking hours, community service letters, and ordering/tracking Metrocard needs)

Maintains departmental calendars

Proctors exams occasionally

Materials

Tracks and orders supplies

Collaborates with Admissions Coordinator to prepare materials for meetings and mailings

Handles mailings to schools and families – meeting invitations, test results, etc.

Photocopies materials as necessary for Admissions Panel

Works with Director of Admissions, Associate Director, and Admissions Coordinator to update and create new materials for dissemination during the testing season

Application Process

Enters data

Responds to phone inquiries

Admitted Students

Serves as primary source of information for newly admitted families regarding logistics of accepting a place and registering for Orientation

In partnership with Admissions Coordinator, coordinates dissemination and return receipt of documents to/from families of admitted students

Qualifications, Skills and Knowledge Requirements

Superior customer service skills

Ability to work in a cooperative and professional manner with colleagues

Excellent attention to detail

Strong organizational and multi-tasking skills

Ability to work independently while being a strong team player

Fluent in Microsoft Office applications including Word, Excel, PowerPoint, Google Docs, and Filemaker

Ability to lift boxes when needed

Bilingual (English/Spanish) a plus

Commitment to Prep’s mission