Admissions Data Coordinator - Prep for Prep - New York, NY

About Prep for Prep

Prep for Prep develops leaders from under-represented communities through access to a superior education and life-changing opportunities. Since 1978, Prep has identified New York City’s most able students of color through a highly selective admissions process and, following 14 months of rigorous academic preparation, placed them at leading independent schools in the City and boarding schools throughout the Northeast. Once placed, Prep offers its students a sense of community, peer support, critical post-placement services, and a host of leadership development opportunities through college graduation. The results are compelling: more Prep students have graduated from Harvard than any other institution, and over 90% of Prep’s 2,694 college graduates have earned degrees from the most competitive colleges in the country; nearly 40% have graduated from Ivy League schools. They are emerging leaders in every field from business and law to education and the arts, to science and medicine. Prep shares its best practices with like-minded organizations through an initiative called Smart Connections. Through Smart Connections, Prep has impacted over 250,000 students around the world, including in Argentina, India, and South Africa.

Prep’s $10 million annual operating budget is raised each year from private sources, including from its very generous 60-member Board of Trustees. Prep has 60 full-time employees as well as part-time school year and full-time summer faculty who teach our Preparatory Component classes. Prep is based on the Upper West Side of Manhattan with brownstone offices on West 71st Street and West 91st Street. Prep also makes extensive use of rental space at Trinity School and other schools in the vicinity.

Overall Responsibility

The Admissions Coordinator is responsible for helping the Admissions Office run smoothly. This includes being involved in all aspects of the application process.

Specific Responsibilities

Data

Responsible for meticulous entry and uploading of all admissions data for 5,000+ nominated candidates annually

Responsible for completion of 1,200+ candidate folders

Testing

Works with Associate Director and Director of Admissions to update and create new materials for dissemination during the testing season

Responsible for all aspects of meeting and testing materials, from supply and upkeep to transportation to sites

Proctors exams

Coordinates with colleagues to score exams in a timely manner

Oversees dissemination of test results

Admitted Students

Updates status of newly admitted students

Assists in planning of Early Admit Reception and Orientations

Administrative and Quality Control

Supervises part-time employees

Reviews data entry to ensure the accuracy of information

Writes and edits new template documents for distribution to candidates, nominators, and other individuals, as necessary

Qualifications, Skills, and Knowledge Requirements

Three-five years of experience managing large back office processes/projects and working with databases

Fluent in Microsoft Office applications including Word, Excel, PowerPoint, and Filemaker

Admissions office experience a plus

Impeccable attention to detail and high standards for others in doing so

Supervisory experience preferred

Ability to work independently while being a strong team player

Bilingual (English/Spanish) a plus

Commitment to Prep’s mission