Administrative Specialist - The Dow Chemical Company - Indianapolis, IN

1602056

Description

Dow AgroSciences

has an exciting opportunity for an

Administrative Specialist

located in

Indianapolis, Indiana.

Purpose of this job and why it exists:
The Field Compliance Team, within Seeds Operations, is responsible for securing permits and notifications from government agencies for the movement and release of regulated biological materials for research purposes. This team is also accountable for verifying that Dow AgroSciences (DAS) researchers meet permit conditions as specified by government agencies. As a member of this team, the administrator will input and track information associated with US Department of Agriculture (USDA) notifications and permits in order to enable Dow AgroSciences’ US field stations to remain in compliance with USDA and EPA (Environmental Protection Agency) regulations governing field trials of genetically modified (GM) crops.

This position is posted at a level of 120; however, experienced candidates at other job levels are encouraged to apply.

Goals/Competencies:
Manage integrity and be first-line user support/database owner for the web-based tool for Regulated Field Trial Reporting, called eTrac

Work with outside developer to review infrastructure and environment activities of eTrac to ensure database is running smoothly and enhancement/bugs are fixed in a timely manner

Input and maintain data in eTrac associated with USDA notifications and regulated field trial locations

Notify the USDA on Field Biologist changes

Request compliance information from Field Managers and Field Biologists regularly throughout the growing season

Keep up-to-date eTrac Training Handbooks for DAS and third-party cooperators and handle training on an as-needed basis

Serve as eTrac user support for new Auditing Tool

At the beginning of each field season, oversee printing of Regulated Trial Standard Operating Procedures (RTSOP) manuals and distribute to Project Leaders, Field Biologists, and Field Managers as needed—both in English and Spanish versions

Manage and track all RTSOP training and certification for DAS and third-party cooperators

Manage the ST&O Quality, Field Compliance, and Biological Movement websites under Global Operations website

Create survey for the Field Compliance Team for U.S., Brazil, and Argentina, and run metrics on the data for future improvements

Manage the file shares and assist in access for File Management/Access requests

Manage the functional mailbox for the Field ComplianceTeam

Assist in answering/handling calls through the Field Compliance Line

Initiative:
The individual in this role must independently initiate activities and undertake responsibilities that contribute to the achievement of team goals.

The successful candidate must be highly productive and make improvements to impact efficiency.

Interpersonal Effectiveness:
The Field Trial Compliance Administrator must work effectively with stakeholders to collect and communicate relevant information.

This individual must help others to be successful by proactively sharing knowledge.

Teamwork:
The successful candidate must participate in development of specific plans to ensure achievement of team goals and must work with the team to modify and improve procedures.

Qualifications

Education:
High School diploma/GED and 3 plus years experience in and administrative role with document management and project organization

An Associate’s degree or equivalent experience in managing and organizing projects and data is preferred.

Qualifications:
Experience and proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.

Proficiency with internet navigation is also required.

Preferred qualifications:
6 months experience in access and database

Experience with data entry and being able to know standard query language (SQL) is highly desirable.

Experience with expressions, SharePoint, File Management, and Outlook are preferred.

About Dow:
Dow (NYSE: DOW)

combines the power of science and technology to passionately innovate what is essential to human progress. The Company is driving innovations that extract value from material, polymer, chemical and biological science to help address many of the world’s most challenging problems such as the need for clean water, clean energy generation and conservation, and increasing agricultural productivity. Dow’s integrated, market-driven, industry-leading portfolio of specialty chemical, advanced materials, agrosciences and plastics businesses delivers a broad range of technology-based products and solutions to customers in approximately 180 countries and in high-growth sectors such as packaging, electronics, water, coatings and agriculture. In 2015, Dow had annual sales of nearly $49 billion and employed approximately 49,500 people worldwide. The Company’s more than 6,000 product families are manufactured at 179 sites in 35 countries across the globe. References to “Dow” or the “Company” mean The Dow Chemical Company and its consolidated subsidiaries unless otherwise expressly noted. More information about Dow can be found at

www.dow.com

. Optional addition (typically used in North America only):
Dow Offers:
Competitive salaries and comprehensive benefits

An annual variable pay program that rewards team and individual performance while sharing success across the company

Employee stock ownership – and the commitment to long-term success that it brings

On-going learning opportunities within a diverse, inclusive and rewarding work environment

Career experiences that can span different Dow businesses and functions with opportunities for personal and professional growth

The chance to work within a global company and interact with colleagues from around the world

Opportunities that spark your imagination and ignite your passion to help others

Dow is an Equal Employment Opportunity Employer

Primary Location

North America-USA-Indiana-Indianapolis

Schedule

Full-time